Google Drive is a fantastic storage space. For many educators, you are provided 30 GB or more! This is a ton of storage, for no cost to you! Google Drive stores any file type, making it a one stop shop for all your needs. There are many ways to make your Google Drive better, and one of them is tagging your work. In this post, I will highlight the process and reasons why this is critical.
Pictured above is a picture of what my Google Drive looks like. This is a fraction of the many folders that are held in it. As your Google Drive holds more and more items, you need to have a way of finding items quickly, and effectively. If you are like me, I like to keep my files organized in folders. This means two things:
I will first start by sharing what I tag. The primary target of the items that I tag are folders. They are the warehouse that I use to hold the items behind it. As I am layering my folders, I first start by titling the folder correctly. I try not to be too broad when naming things so that a folder does not get too bulky. Once I have a title for the folder, I add specific tags. I have color coded the tags to help give you a visual. Some examples of the tags that I include are:
The many layers you have created can be an obstacle when you need to find something specific. This is where tagging becomes critical. More often than not, if I cannot remember exactly where something is, I use the search option within Drive. This option allows you to search through all of your items, with just a keyword.
How, and What to Tag
As I am adding tags, I include as many as I feel are relevant. For very important items, I would add 3-4 tags. For almost everything else, a minimum of 2 tags are added.
Here are some examples of properly tagged folders. All of the examples below are the entire folder names:
How it Helps
When I am lost in my drive, and can't remember the file name. I can search by the tags I have added. More often than not, I can remember the grade level, the building the teacher works in, or their name. Since I have these items in the name of the folder, I can just enter these into the search bar and find what I am looking for. Losing items in your Drive will never happen again!